Small Event Accessibility Auditor

Organizing a local meetup, book club, or grassroots gathering? Use our interactive checklist to ensure your event is welcoming and inclusive for attendees with varied physical, sensory, and communication needs.

Why Grassroots Accessibility Matters

Often, local organizers forget simple accessibility wins because they feel overwhelmed or assume access only applies to massive corporate conferences. However, inclusivity begins at the community level. Providing seating availability, indicating quiet zones, or simply communicating venue quirks in advance empowers attendees—especially those navigating neurodiversity or physical disabilities—to arrive comfortably and participate fully.

Our tool helps you audit your small event setup. Not every venue is perfect, and that's okay. The goal is transparency. By evaluating what you can offer and communicating it clearly, you remove the burden of guesswork for your guests. Go through the checklist below to generate a clear, welcoming "Accessibility Statement" that you can paste directly into your event invite.

The Inclusion Checklist

Select all the accommodations and considerations that apply to your upcoming event. Be honest; providing accurate information is more helpful than projecting an idealized setup.

1. Venue & Physical Space

Step-free access

The main entrance and event area can be reached without stairs (e.g., ramps, ground floor, or elevators).

Comfortable, varied seating

You have chairs with backs, wide seating, or options for those who cannot stand for long periods.

Accessible restrooms

Restrooms are widened for mobility devices and include grab bars.

2. Sensory & Neurodiversity

Quiet zones

There is a specific room or corner away from loud music and heavy foot traffic for decompression.

Gentle lighting

Avoidance of blinking lights, harsh fluorescents, or aggressive spotlighting.

Visual schedules & signage

Clear text signs pointing to bathrooms, exits, and a timeline of what to expect during the event.

3. Communication & Health

Microphone usage

Speakers will not rely on "projecting their voice" and will use amplification for hard-of-hearing attendees.

COVID/Health precautions

Providing an environment safer for immunocompromised individuals.

Pronoun indicators

Creating an inclusive social space where attendees can openly share how they should be addressed.

Your Event Accessibility Statement

Based on your selections above, we have generated a transparent statement. Copy and paste this into your Eventbrite, Facebook event, or newsletter invitation. Transparency is the most important step in grassroots accessibility.

Select options above to generate your statement.

Don't see something you offer? Feel free to copy the text and add your own custom accommodations manually before publishing your invite!